As a Ventana parent, YOU are a valued part of our tradition of involvement and collaboration. We encourage all families to be involved in our school community through volunteering! There are many different volunteer opportunities that can be done at school or from home, from one-time events to ongoing positions. See below for a more detailed description of our volunteer opportunities. Do you have an area of expertise or a passion that you would like to share at Ventana? If so, please let us know!
Questions or ideas to share, please email vepa@ventanaschool.org We look forward to building community with you!
Join the VePa Board (meets every other week)
VICE-CHAIR - Work closely with the VePA Chair to facilitate VePA’s activities
EVENTS COORDINATOR - Oversee and mentor leads for specific events
COMMUNICATIONS COORDINATOR- Liaise with school staff to communicate on behalf of VePAVOLUNTEER OORDINATOR- Organize Volunteers and Roles using iVolunteer (training provided)
SECRETARY - Coordinate VePA’s documentation, including processes/procedures and minutes
COMMUNICATION COORDINATOR - Liaise with school staff to communicate on behalf of VePA
Lead or volunteer for an event
FALL FEST (Oct)
STONE SOUP (Nov)
GRATITUDE WEEK (Nov)
LINDEN TREE BOOKSTORE EVENT (Dec)
ANNUAL MEETING BRUNCH (Jan)
HICKLEBEES BOOK FAIR (Apr)
EDUCATOR APPRECIATION WEEK (May)
CAMPING TRIP (Fall/ Spring)
Help with the Spring Social (The biggest fundraising event of the year! Hours vary)
VICE CHAIR - In partnership with the Chair, coordinate donation leads & manage event (co-co-chairs welcome!)
TEACHER EXPERIENCE FUNDRAISING COORDINATOR (Winter) - Coordinate teacher experience fundraising event, held online in the Winter
DECOR LEAD - Oversee decor in line with the theme
VENUE LEAD - Work with the venue to plan catering and AV needs
ENTERTAINMENT LEAD - Book and manage the musical entertainment inline with the overall flow of the presentations
COMMUNICATIONS LEAD - Write copy for the event website and other event communications
PUBLICITY LEAD - Coordinate publicity for the event, create invitations
COMMUNITY PARTIES LEAD - Solicit community party offerings
SOLICITATION - Solicit donations
ADMIN SUPPORT - Work with school staff to capture data from the event and follow up with donors.
DECORATION & SET UP (week of the event)
Be a Room Parent (2-4 hrs/month)
Email parents; coordinate holiday & end-of-year teacher gifts
Join the Library Committee (1-2 hrs/month)
Support Library operations, shelve books, supervise lunchtime
Join the Hospitality Committee (1-2 hrs/month)
Support hospitality at events, bring food, decorate
Photographer (1 event or ongoing)
Help us photograph Ventana events
Provide Tinkering Support (hours vary on availability)
Support students in the Maker’s Space during lunch recess
Chaperone or Drive on a Field Trip (fingerprinting required)
To be a driver or chaperone, you will need to have a Live Scan fingerprint report on file with Ventana. If you are a continuing parent at Ventana and you have your fingerprints on file, you will not need to do it again. For those who do not have it on file, please note that the process can take several weeks and the results are sent directly to the school. You must request a fingerprint form from the school office and take this with you to get your fingerprints done. We encourage you to get fingerprints done well in advance; feel free to do this over the summer! The following documents need to be on file and updated every year:
1. Copy of driver’s license
2. Copy of car insurance, with 100/300 coverage
3. Copy of Good Driver’s Record. This can be obtained from the DMV website.