Afternoon Extended Care
Extended Care provides afternoon care for children from 3:00 PM to 5:30 PM, on the days school is in session. Preschool Extended Care and Elementary Extended Care are separate programs.
● Preschool Afternoon Extended Care is held in and around the preschool playground area
● Elementary Afternoon Extended Care is held in the Music Room.
In the 2023-24 school year, the extended care program begins on Monday, August 21st.
Ventana offers two blocks of time for extended care:
3:00 PM to 4:30 PM or
3:00 PM to 5:30 PM.
Families can pick up their children at any point during that period but will pay for the full time.
Pick up for extended care is at 4:30 PM or 5:30 PM sharp. Late pick-ups will be charged at a rate of $1 per minute.
Signing Up for Afternoon Extended Care
Starting August 4th, families can sign up for extended care and schedule care through the Extended Day Web App. After creating an account, families will have the option to purchase:
Yearly subscription (10 months - Aug 21 - June 5)
5 session bundles
Single day drop in (with more than 24 hrs and less than 24 hrs notice)
Top Up (4:30 to 5:30) bundles and single session
Pricing is the same for preschool and elementary.
The Elementary Extended Care Coordinator can be reached at natikas@ventanaschool.org. The Preschool Extended Care Coordinator can be reached at fatimap@ventanaschool.org.
Extended Care Web App
You can pay and schedule care through our Extended Care App which can be accessed via the button below.
If you are a returning user, log into your account as usual and purchase the plan that fits your family’s needs best.
If you are a new user, on the create an account page, you will enter the email address (the one we have on file) and hit Request Access. You will then receive an email that will prompt you to create a password and access your account.
Extended Care Pricing
Yearly Subscriptions
Yearly subscriptions are designed to support families who use extended care daily. They offer a small discount. A 10-month subscription is available for both preschool and elementary students (Aug 2, 2023 - Jun 6, 2024)
If a family has purchased a yearly subscription for 3:00 to 4:30 PM but would occasionally like their child(ren) to stay until 5:30, they may purchase “top-up” sessions and schedule them as needed. Details of “top-up” bundles can be found in the Top-Up section.
Bundles
Bundles are designed for families who use extended care regularly, but not daily. They offer a discount when compared to single-day drop-in rates. Bundles of five can be purchased and used during the school year. You can purchase multiple bundles if you need more than five days of care. They are non-refundable, so families are encouraged only to buy the sessions they think they’ll need
Single Day Rates
We understand that sometimes families need care for a single day per month. We also recognize that sometimes unforeseen circumstances require families to urgently need extended care on a particular day.
We offer drop-in rates for families who only need limited extended care. The rate differs depending on the amount of notice the office receives (less than or more than 24 hours) and the length of care required.
Bundle of 5 Top-Ups
Families who have yearly subscriptions for 3:00 to 4:30 PM, have the option to purchase “top-up” bundles to extend their time on particular days. Top-ups are available in bundles of 5 at a discounted rate or in single sessions. At least 24 hours of advance notice must be given to use a bundle priced top-up. Top-ups may not be used to cover fees associated with late pick-ups.
Preschool Children in Extended Care
Preschool students will be escorted to and signed into extended care by their teachers by 3:10 PM. The program includes engaging Reggio-inspired materials, free exploration in the classroom, and outside playtime.
During Extended Care, snacks will be provided at 3:15 PM. Snack is provided again at 4:45 PM for students staying till 5:30 PM.
Elementary Children in Extended Care
Elementary students will be dropped off at the Music Room by the teachers at 3:10 PM. Snack will be provided at 3:15 PM.
Extended Care Late Pick-Up
All families are required to sign their children out on the roster for both preschool and elementary extended care. Families neglecting to sign out will be charged for care until 5:30 PM. Families unable to make the 5:30 PM pick-up deadline will be charged $1.00 per minute until they arrive. Please notify the office at 650-948-2121 if you are running late. Select the option to be connected to Extended Care.
Preschool and/or elementary children who have not been picked up by 3:10 PM, will be escorted to the Extended Day program and signed in by classroom teachers. Parents will be charged at the <24 hr drop in rate ($45) for 3:00 to 4:30 PM care. The charge will not be prorated if children are picked up before 4:30. If children are not picked up until after 4:30, families will be charged the <24 hr drop in rate ($65) for care from 3:00 to 5:30.
Communicating Changes to Extended Day Plans
Please contact the school office at 650-948-2121 to notify school staff of unexpected, same-day extended day changes if you need to:
1. Sign your child up for extended care on short notice due to unexpected circumstances.
2. Pick up your child/children at 3 pm who were already scheduled for extended care.
3. Request communication to a child regarding changes to pick-up plans.
Other Extended Care Policies
Extended Care on Minimum Days and Professional Development Days
In order to provide a high-quality program, it is important that our Extended Care faculty participate in the professional development opportunities available for the entire faculty. Therefore, care may not be available for students during all of our professional development days. Extended Care may be available on select minimum days. There is no Extended Care on school holidays. The specifics will be outlined in the Ventana Google Calendar.
Extended Care on Parent-Teacher Conference Days
Extended care is available during conference days on a per-hour basis. Special rates will apply. Sign-up information will be shared in school communications (The Weekly).